Monitoring and Evaluation

Task 1 – Monitoring and Evaluation

Instructions to Learners:

  • This summative assessment can be completed in class or at any other convenient location.
  • Students are required to complete this task using digital tools and ensure to submit in an acceptable format, e.g. .docx, .pdf, .pptx, or as advised by your assessor.
  • Please use the following formatting guidelines to complete this assessment task:
      • Font Size: 12; Line Spacing: Double; Font Style: Times New Roman
  • Assessment activities can be completed either in real workplace environment or in a simulated environment such as your classroom. In both cases, appropriate evidence of the assessment activities must be provided.

Instruction to Assessors:

  • You must assess student’s assessment according to the provided Marking Criteria.
  • You must complete and record any evidence related to assessment activities including role-plays and presentations using appropriate forms which must be attached with student assessment submission.
  • You must provide students with detailed feedback within 10 working days from submission.

For a project nominated by your Assessor, you are required to implement a monitoring, evaluation and reporting program.

In order to do so, complete the attached Evaluation Worksheet then complete the following questions:

Purpose

– What is the purpose of the evaluation?

 
 
 
 
 
 
 
 

 

– Who is it serving?

 
 
 
 
 
 
 
 

 

– Does the design of the evaluation support the initiative taking place on the ground?

 
 
 
 
 
 
 
 

 

 

– Does the research generate new knowledge?

 
 
 
 
 
 
 
 

 

– Is the evaluation being used as a tool to help empower the individuals and communities it serves?

 
 
 
 
 
 

Realistic

– Are adequate resources available for the evaluation?

 
 
 
 
 
 
 
 

 

– Are the evaluators fully trained and competent in the techniques they are being asked to carry out? (This may be particularly important with internal evaluations – i.e. when project staff are being asked to carry out much of the evaluation themselves.)

 
 
 
 
 
 
 
 

 

– Do stakeholders agree that the resources earmarked for the evaluation are proportional to the overall size of the project? i.e. +/- 10% of the total budget for the project.

 
 
 
 
 
 
 
 

 

– Do all stakeholders share similar views of what the evaluation aims to achieve?

 
 
 
 
 
 
 
 

 

– What has been done to ensure that funders and practitioners have a realistic view of the communities they are working with and their capacity to absorb and engage with different kinds of evaluation activities?

 
 
 
 
 
 
 
 

 

– What has been done to ensure that the proposed project outcomes, and the timescale within which changes might be expected, are compatible?

 
 
 
 
 
 
 
 

 

– Is the project goal/vision compatible with the anticipated outcomes?

 
 
 
 
 
 
 
 

 

 

 

 

– Has the evaluation considered the historical, political and social (local and national) context in which the program is taking place?

 
 
 
 
 
 
 
 

 

– Does the evaluation address the theoretical assumptions on which the project is based? – What are the political forces at play? How much political power is being wielded?

 
 
 
 
 
 
 
 

 

 

 

 

Ethics

– Has an appropriate ethical framework been developed? This may include considerations of protecting the confidentiality and anonymity of responses.

 
 
 
 
 
 
 
 

 

– Who considered the ethical dimensions of the project and how ethical policies would be implemented?

 
 
 
 
 
 
 
 

 

 

 

Methods

– Is the evaluation participatory?

 
 
 
 
 
 
 
 

 

 

– Are the objectives and monitoring indicators SMART (Specific, Measurable, Appropriate, Realistic, Time-Bound)?

 
 
 
 
 
 
 
 

 

 

– Has the planning of the evaluation been treated as equally important as the data collection? – Is the evaluation integrated into all stages of development and implementation?

 
 
 
 
 
 
 
 

 

– Is the chosen methodology the most appropriate in light of the project interventions? Be clear why!

 
 
 
 
 
 
 
 

 

 

 

 

– How is the quality of practice/application of methods ensured (different questions need to be asked if the research is commissioned or carried out internally)?

 
 
 
 
 
 
 
 

 

– Is the timeframe of the evaluation sufficient to measure the potential outcomes (some of which may be very long-term)?

 
 
 
 
 
 
 
 

 

 

 

 

– Are the methods used flexible enough to monitor unintended outcomes?

 
 
 
 
 
 
 
 

 

Dissemination

– How can evaluators be encouraged to report more fully on their evaluation activities?

 
 
 
 
 
 
 
 

 

 

 

 

– Will the findings be conveyed to all participants and stakeholders in meaningful, timely and appropriate ways?

 
 
 
 
 
 
 
 

 

– Will the results show the failings as well as the achievements of the project?

 
 
 
 
 
 
 
 

 

Attach copies of all produced documents including the evaluation plan, surveys, survey outcomes and reports.