Establishing Project Governance

Welcome to Advanced
Project Management
Establishing Project Governance
Agenda
Topic Learning Outcome
Recap Previous Topic
Governance in project management
Activity 1: Implementing Governance
Three pillars of governance
Activity 2: Governance and the PMO
Governance frameworks
Activity 3: Governance frameworks
Review of Apply & Consolidate Activities
Recap, Q&A, Next steps

Today’s Learning Outcomes
Justify which management frameworks to use for making decisions about
a project
Appraise the three pillars of Project Governance (i.e., structure, people,
information)
Critically explain the core project governance principles
Analyse roles, responsibilities and challenges of the key roles in project
governance (i.e., project manager, the board and project stakeholders)
Establish effective project planning and budgeting to ensure projects meet
financial objectives

Recap previous topic
Governance in
Project Management

Principles of project governance
Projects vs
BAU
Board
accountability
Strategic
alignment
Active portfolio
management
Defined start
and end
Roles and
responsibilities Sponsorship
Empowered
decision
making
Disciplined
governance
Continuous
improvement
Independent
assurance
Business
cases

Benefits of project governance
Optimise
investments
Avoid common
reasons for failure
Improved staff
motivation
Minimises risk Assures
stakeholders
Development of
the profession

Activity 1: Implementing
Governance

Collaboration Activity 1: Implementing governance
The scope of this exercise it to study the APM case study on the National Trust. Learners should then
conduct their own research on the topic before contributing to the group discussion.
Each group is going to read the case study, then spend some time conducting independent research, and
reply to one of the following questions:
Group 1: Why do organisations implement governance frameworks? What are the benefits of doing so?
Group 2: What factors should organisations consider when designing project governance frameworks?
Group 3: What sort of challenges do organisations face when implementing governance frameworks?
Group 4: What support should organisations provide when rolling out governance frameworks?
Your group has
35 minutes for performing your tasks.
Resources needed for this exercise: APM Project Management Awards case study – National Trust.pdf

Three pillars of
governance

Three pillars of
governance
People Structure Information
Project governance

Governance structure
Activity 2: Governance
and the PMO

Collaboration Activity 2: Governance and the PMO
The scope of this exercise it to study the PMI case study on the US Department of Energy
(DoE). Learners should then conduct their own research on the topic, and reply to the following
questions:
Group 1: What role does the PMO play in project governance? What activities does it undertaken
to enable and develop governance capabilities?
Group 2: What are the challenges in enabling project governance in public
sector organisations? How do these compare with private sector organisations?
Group 3: What is the role of the PMO in increasing project management maturity?
Group 4: What role do senior leaders play in improving governance and increasing project
management maturity?
You have
35 minutes for this activity.
Resources needed for this exercise: PMI DoE PMO case study.pdf

Governance
frameworks

Governance Frameworks – stage-gate
Governance Frameworks – OGC Gateway™
Governance Frameworks – Winch
Governance Frameworks – Norwegian QA
Governance Frameworks – P3M3®
Optimised
process
Managed
process
Defined
process
Repeatable
process
Awareness of
process
LEVEL 1 LEVEL 2 LEVEL 3 LEVEL 4 LEVEL 5
Activity 3: Governance
Frameworks

Collaboration Activity 3: Governance frameworks
Read the case study: P3M3 NHS. Then do some independent research on the concepts you
have studied as part of this webinar preparation and explain:
1. Why might an organisation like the NHS want to assess and improve their project
management maturity?
2. What are the strengths of the P3M3® approach for doing this? What advantages were there
for the NHS?
3. What are the drawbacks of the P3M3® approach? What challenges did the NHS
encounter?
4. What sort of changes do organisations implement as a result of following the P3M3®
method?
You have
35 minutes for this exercise
Resources provided: Case study P3M3 NHS.pdf, independent research

Review of Apply &
Consolidate
Activities

Recap, Q&A, Next
Steps

Key Takeaways
• Governance can feel abstract: its evidence can be
demonstrated by adopting processes and procedures
rooted in ethical, best-practice approaches.
• The benefits of good project governance are wide-ranging.
• Clear roles and responsibilities, and an agreed
organisation structure for the project, help everyone to
know where they stand.
• Decisions should be made by people with the right level of
authority, using accurate, impartial information.
• A key aspect of project governance is the effective use of
funds; good planning and budgeting, with scrutiny and
review, give stakeholders confidence.
Source: pixabay.com/ Accessed 4 January 2021
Next Steps
• Review the fundamental concept
• Go through the Module Overview and Introduction (if not
done yet)
• Go through the Preparation and Apply part of this week (if
not done yet)
• Go through the Consolidation part of this week
• Go through the Preparation and Apply part of next week
• See you next week same time!
Source: pixabay.com/ Accessed 4 January 2021