Assessment task

Assessment task
Digital Presentation 10 minutes + 500 words
Read the scenario
You work in an aged care facility located in a rural township (population 8,000) in NSW. The town
is located 50 km from the nearest larger town. The facility provides care for 100 aged residents,
many of whom are some distance from their families and friends. The facility is staffed by
registered, enrolled nurses and assistants in nursing, kitchen, cleaning and administrative staff. A
Director of Nursing, a Deputy Director of nursing and a business manager oversee the
operations of the facility. The services of a diversional therapist, a physiotherapist, a pharmacist
and several doctors from the local general practice are also employed by the facility.
In response to facility accreditation, the Director of Nursing at the facility you work at is compelled
to upgrade the facility’s documentation practices. The accreditation team found that entries in
each resident’s record were infrequent and contained minimal information. Moreover, each
resident’s record was divided between six different folders: a medication folder, a wound care
folder, a nursing notes folder, a medical notes folder, an allied health folder and a care plan
folder. The lack of integration was identified as creating a risk to the safety and quality of resident
care as a holistic and up to date picture of each resident’s health status was impossible to
ascertain. Visiting providers often had no knowledge of the residents’ health status or responses
to treatment and depended on verbal recounts provided by staff.
The Director of Nursing decided to ask one of the senior registered nurses, Sam, to lead the
practice changes required to address the issue. Sam consulted with a friend at another Aged
care facility, who gave advice on what to do. Sam decided to merge all of the folders, with the
exception of the medication charts, together for each resident (100 folders), which she completed
over a weekend. On Monday when staff came to work, they were presented with a memo
advising them of the change, specific times for records to be updated, and a sample of the
appropriate structure to use when writing a resident’s report.
During that week, episodes of confusion occurred as staff could not access the record when
required. Doctors were angry that their own notes were not immediately available and mixed in
with others. Nurses were angry that were not getting off work on time as they had to wait until
others had finished with the record before they could make their own entries. Some nurses didn’t
bother waiting and went home leaving the care undocumented, and were reprimanded by Sam
when they returned. The Director of Nursing ordered an audit in response to complaints and
found that the notes were more out of date than before, and that the lack of consistency between
the sections of the record remained an issue. Furthermore, staff were angry stressed and
negative about the change and their lack of involvement. The Director of Nursing regretted not
providing more support to Sam with the change project and resolved to renew the approach she
had taken. Sam was happy for someone else to lead the project and reflected on the importance
of applying change theory and principles of leadership for future change projects.
The Director of Nursing has asked you to develop and present a plan to lead the practice
changes required to address the issue for review.

Using Lewin’s Change Theory (Unfreezing, Movement, Refreezing) present how you will
successfully implement change, maintain change and avoid resistance to change.
Refer to the following principles of leadership to support your plan.
developing teams
nurturing positive workplace cultures
motivating team members
empowering team members
developing emotional intelligence
enabling effective change
Remember the focus is on leadership and not on the nuances of clinical practice.
Leading and participation in change in clinical practice is fundamental to nursing work. This
activity presents an opportunity for students to use a theory of change management and gain
knowledge of core leadership principles. It is expected that this activity will foster deeper
understanding of change leadership in nursing contexts.
Learning Outcomes
Marking Instructions
Please refer to the marking rubric to guide your preparation of this assessment.
Presentation guidelines
Powerpoint presentation with the audio function should be used for this task.
The slides should inform and engage the viewer
Supporting evidence-based theory/literature and images should be referenced as per APA 7th
CDU guidelines
Students can decide on the font appropriate for the slides, keeping in mind that the use of
italics, light coloured font and small size font can make it slides difficult to read.
The audio should be clear and engaging with a clear message